Proposed HOA Bylaws 2024

Here are the proposed By-Laws that we hope to bring to vote with members of the Beachwood Community Association in 2024. The changes were mostly simplifications and modernizing vinacular.

Proposed Bylaws PDF

Please read these thoroughly. They are very simple in comparison to the old ones. We don't need anything over the top here as we're a small HOA. If you have question please contact the board@bwca-hoa.com

Bylaws of the Beachwood Community Association

ARTICLE I

GENERAL PROVISIONS

1.1 General Purpose.

This corporation shall be conducted as a non-profit corporation for the purposes set forth in the Articles of Incorporation, dated March 22, 1972.

1.2 Name and Location.

The name of the corporation is Beachwood Community Association, hereinafter referred to as “the Association.” The mailing address of the Association is:

Meetings of Members and Board of Directors may be held within the state of Washington, County of Island - as may be designated by the Board of Directors.

1.3 Fiscal Year

The fiscal year of the Association begins on the date of incorporation, and each subsequent year follows the calendar year.

1.4 Interpretation.

In the case of any conflict or disagreement, the provisions of Washington State laws pertaining to Homeowners Associations, the Association’s Declaration, Articles of Incorporation, and these Bylaws shall prevail in that order.

1.5 Members.

The Membership of the Association at all times shall consist exclusively of the owners of all real property over which the association has jurisdiction, both developed and undeveloped.

ARTICLE II

OFFICERS AND THEIR RESPONSIBILITIES/DUTIES

2.1 Officers.

The Officers of the Association shall consist of a President, a Vice-President, a Secretary, and a Treasurer. The Board may, in its discretion, combine any two offices, except that of President and Secretary. The Board may also at any time appoint an executive Secretary or an assistant Secretary and/or Treasurer who need not have Membership in the Association and whose terms shall coincide with those of the Officers whom they assist

2.2 Term of Office.

Officers shall serve for a term of one (1) year or until their successors are elected. No officers shall serve more than five (5) consecutive terms in the same office, unless a majority of the Board, during the course of a Board meeting at which a quorum is present, votes to appoint an Officer to one (1) additional year. The Board may vote to approve overlength terms, as necessary.

2.3 Elections.

The officers shall be elected by majority vote at the annual meeting of the Board of Directors.

2.4 Vacancy in Office.

Any vacancy occurring in an elective office shall, and any vacancy occurring in an appointive office may, be filled by the Board of Directors upon a majority vote thereof.

2.5 Compensation.

Officers shall be reimbursed by the Association for such reasonable expenses as they may necessarily incur in pursuance of the business of the Association. The Board of Directors may authorize compensation for any officer by majority vote.

2.6 Removal of Officer.

Any officer elected or appointed by the Board may be removed by the Board with or without cause. In any event of the death, resignation, or removal of an officer, the Board may elect or appoint a successor to fill the vacancy until the next election is held.

2.7 Responsibilities/Duties.

Officers shall perform the duties specified in this section of the Bylaws in addition to other duties that may be assigned.

• President - The President is in charge of contract signing, handling daily operations and presiding over meetings. The President must follow up on Board resolutions to make sure they are executed properly.
• Vice-President - During the absence of the President, the vice-President shall have all the powers and functions of the President, and perform Presidential duties as the Board prescribes.
• Secretary - Besides recording votes and keeping minutes, the Secretary must notify owners about upcoming meetings. The Secretary must also ensure that the Association’s documents are current and accurate.
• Treasurer - The Treasurer manages the Association’s finances. This includes, but is not limited to, disbursing and receiving funds on behalf of the Association, preparing the annual income and expenditure statement, as well as the Association’s annual budget.

ARTICLE III

BOARD OF DIRECTORS

3.1 Composition.

The Association’s Board of Directors shall be composed of elected Officers and elected Board Members. The total number of Directors to constitute the entire Board shall be at least three (3) but not more than seven (7).

3.2 Qualifications.

Each Director shall be a Member of the Association in good standing.

3.3 Powers.

The Board of Directors shall have all the powers and rights necessary to administer the Association’s affairs and perform the Association’s responsibilities and exercise its rights as set forth in these Bylaws, the Declaration, and the Articles of Incorporation, provided that such rights and powers are not inconsistent with the provisions of Washington State laws. In particular, but not limited to, the Board of Directors has the power to:

• Elect and remove any of the Officers; agents and employees of the Association, prescribe such powers and duties for them as may be consistent with the laws of the State of Washington, the Articles of Incorporation, and these By-Laws, to fix their compensation, if any, and require from them security for faithful performance;
• Cause to be kept a complete record of all minutes and acts and to present a full statement at the regular annual meeting of the Members showing in detail the condition of the affairs of the Association; cause to be kept a complete membership list of all Members of the Association; and
• Fix and establish the annual dues and any other special assessments in accordance with these By-Laws.

3.4 Duties.

It shall be the Board of Directors’ responsibility to:

• Maintain a complete and detailed record of all the Association’s transactions and acts and provide records to the Members when they are requested;
• Supervise the Association’s officers, employees, and volunteers to ensure the proper and ethical performance of the assigned duties.
• The officers permitted to prepare, execute, certify and record amendments will be limited to the President and the Secretary.

3.5 Resignation.

A Director may resign at any time by giving written notice to the Board of Directors. The resignation shall take effect upon receipt of said notice unless stated otherwise.

ARTICLE IV

MEETING OF BOARD OF DIRECTORS

4.1 Regular Meeting.

A regular meeting of the Board shall be held annually, immediately following the annual meeting of the Association.

4.2 Special Meetings.

Special meetings may be called by the President or the Secretary, and shall be called upon the written request of at least two (2) Members of the Board of Directors. The purpose of the meeting shall be stated in the request, and at least 10 (ten) days written notice shall be given.

4.3 Quorum of Directors.

A majority of the Directors of the entire Board shall constitute a quorum.

4.4 Action of the Board.

The act of the Board of Directors shall be valid if the required quorum is present at the time of a vote, unless there is an exception stated in law. Each Director shall be limited to one vote.

4.5 Action Without a Meeting.

An action that is required or permitted to be taken by the Board of Directors or any committee under Washington State Law, these Bylaws, the Articles of Incorporation, or the Declaration, may be taken without a meeting, only if the action is approved in writing and a resolution is adopted authorizing the action. The written consent and resolution shall be filed with the minutes of the proceedings and the Association’s records.

ARTICLE V

MEETING OF MEMBERS

5.1 Annual Meetings.

The Association’s Annual Meeting of the Members shall be held each year at such place and time as the Board of Directors may designate. The purpose of the annual meeting shall be for electing a Board of Directors, updating the Members on previous and future plans regarding the community, making decisions that concern the Association, and addressing other issues or concerns. Notices of meetings shall be mailed to all Members of the Association at least fourteen (14) days but not more than fifty (50) days before the meeting takes place. Notice of any meeting may be given by electronic transmission upon the written agreement of the same by any Member.

5.2 Special Meetings.

Special Meetings of the Members may be called by the President, or the Board of Directors. Special meetings may also be called by a number of Members representing ten (10) percent of the votes of the Association.

5.3 Eligibility to Vote.

All Members must be current and in good standing with the Association to be entitled to vote, run for and/or serve on committees. Members must be at least 18 years old.

5.4 Quorum.

Whomever is present, in person or by proxy, at the meeting shall constitute a quorum, as long as the number of Members present equals at least ten (10) percent of the total votes of the Association.

5.5 Proxies.

Members may vote in person or by proxy in all meetings of the Members, except Board elections. Every proxy shall be in writing, signed by the Member, and filed with the Association’s Secretary before the scheduled meeting. No proxy shall be valid for a period longer than eleven (11) consecutive months.

ARTICLE VI

COMMITTEES

6.1 Committees.

The Board of Directors may organize an executive committee and other committees, composed of Members of the Association. Committees may be formed to effectuate any business, acts, or purposes of the Association for which they were organized, subject to any limitations established by Washington State law, these Bylaws, and the Articles of Incorporation.

ARTICLE VII

BOOKS AND RECORDS

7.1 Recordkeeping.

The Association shall keep correct and complete records of financial transactions and accounts, and shall also keep minutes of the proceedings of its Board of Directors. All books and records of the Association may be inspected by any Member, for any reasonable purpose at any reasonable time.

ARTICLE VIII

ASSESSMENTS

8.1 Annual Assessment (Dues).

For the purposes of financing the activities of the Association, an Annual Assessment will be charged per lot per year. The amount of the Annual Assessment may be changed by a vote of the Board of Directors in accordance with these Bylaws (Article III, Section 3.3).

8.2 Special Assessments.

For the purposes of financing approved special projects, maintenance, or activities of the Association, the Board of Directors may, from time to time, charge a Special Assessment. The amount of the Special Assessment shall be determined by a vote of the Board of Directors in accordance with these Bylaws (Article III, Section 3.3).

8.2 Unpaid assessments.

Any unpaid assessments may become a lien upon the real property of the Member if not paid when due. Any accumulated unpaid assessments shall be due and payable to the association upon the sale of said property.

ARTICLE IX

AMENDMENTS

8.1 Amendments.

These Bylaws may be adopted, amended, or repealed by a majority of the Directors then in office. Such action is authorized only at a duly called and held meeting of the Board of Directors for which notice of such meeting setting forth the proposed Bylaw revisions with explanations therefore, is given in accordance with these Bylaws.

ARTICLE IX

ADOPTION OF BYLAWS

This is to certify that the above Bylaws were adopted by the Board of Directors at a meeting on time, date.